Monday, May 30, 2016


One task on my “active” list for most of the past year was improving the documents used to direct individual car movements on my layout.  I use a “home-brewed” car card and waybill system based on similar documents printed by Old Line Graphics and Micro-Mark.  All of these derive from the fundamental system described in a landmark article in Model Railroader magazine by Doug Smith.  

The basic car card and waybill system features a car card with a pocket that travels with each car on the railroad.  A separate “waybill” is inserted into the pocket to direct movement of that car to the next destination.  Long ago, I developed computer-printed masters for both the car card and waybill, very similar to the aforementioned commercial products. Though I have long-since lost the original text file, my printed masters still serve as reproduction masters.

Car card for an SP bulkhead flat car.

While my car card master continues to serve satisfactorily, even with the hand-written data entries, the same could not be  stated for the waybill.  I was reminded of the inadequacies of my waybill format for hand-written data entry as I pressed it into service for initial operations on my SP Cascade Line.  In the rush to get ready for the NMRA National Convention in August, 2015, I simply could not spend the time needed to develop or acquire a suitable computer substitute.  Note that I use Apple Macintosh computers for which little model railroad software has been developed.  

One positive aspect of my forced railroad down-time this winter and spring has been time to deal with this operating document issue.  I located a car card and waybill routine that used Microsoft Excel, a program on my desktop.  The particular program was developed and made available by the NMRA Australasian Region with a link provided by the Operations Special Interest Group.  The programmer(s) who developed the Excel spreadsheets did a great job, including getting the correct format for a two-sided four-cycle waybill.  My railroad operations really need only two of the four cycles resulting in my needing to print only the front side of the waybill.  I added color code bands for the destinations to assist the classification yard in rapidly switching cars.

Two waybills.  The waybill on the left is for a flat car to be delivered empty to Pope and Talbot at Oakridge and then move to a lumber yard in Los Angeles.  The waybill on the right is for a smooth interior car to be delivered to the Weyerhauser Interchange on my Marcola Branch.  This car subsequently moves to another Los Angeles destination.

A final car document I am now adding to my operations is a “Spot Card.”  This is a control feature for making up local freights developed by Lee Nicholas of “Utah Colorado and Western” fame and adopted by my friends in the nearby Willamette Model Railroad Club.  The idea is that the originating yard for a local freight has a file of “Spot Cards” for industry spurs served by that local.  The yardmaster (or clerk) marries up the appropriate “Spot Card” with a car card and waybill for a car being placed into the local freight consist.  If a spot card is available, that means there is space at that industry spur for the car.  I adapted the “Spot Card” idea from my WMRRC friends to my own use, adding the same color code used for the destination station.

Spot Cards for the waybills previously shown.

The final document for a car to be spotted at an on-line industry consists of a car card with a waybill and spot card in the pocket.

Car card set for an empty bulkhead flat to be spotted for loading at the Pope and Talbot lumber mill at Oakridge.

SP bulkhead flat being spotted at Pope and Talbot.

While I was working with Excel and printing operating documents, I used the same color code for file divider strips for use by my Eugene Yardmaster.  The YM uses the dividers to separate blocks of cars in the classification yard.

Car card slot dividers.  “Springfield – A” is the first Springfield switch job that switches the backdrop side of the mainline at Springfield.

The big test for all of these documents will occur in another couple of weeks as my railroad returns to scheduled operations.

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